Thursday, June 23, 2011

TDS paymonth wrongly calculated

Pay month TDS is wrongly calculated in case of reimbursement paycodes.
Reason:
1. Paycode is Partial Taxable, Reimbursement Type, Variable, TDS to be deducted paymonth and Part of Gross. (This is only in case when reimbursement is variable and tax deduction is pay month and not when reimbursement is fixed).
2. You assign 7,500 to the reimbursement paycode in the month of May and you upload the bills of 7,500 for the same paycode in the month of April.
3. Here the TDS is deducted on the amount in the paymonth because the amount is paid in May and bills are uploaded in April. Change the bills month from April to May and the TDS will not be deducted.
The reason to this is that this a variable paycode and variable paycode amount and bills are set off in the same month.
Eg.
Medical Reimbursement paid in June = Rs.3,000 (And this is variable paycode and tax to be deducted in pay month)
Bills uploaded in May=Rs.3,000
Exemption will not be given because amount is paid in June and bills uploaded in May. If both are in same month then exemption is given.
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Thursday, June 16, 2011

Failure sending mail or mail not sent

Failure sending mail
Reasons:
1. Check the smtp server configuration in Webpay
2. Check if the server has anti-virus installed, if yes then disable the setting in anti-virus i.e. Email Scan Protection. The setting email scan protection should be disabled.

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Monday, June 13, 2011

PDF file does not create

PDF file does not create in Webpay

Reasons:
1. POP up: Check if the pop up blocker is enabled, disable it.
2. IIS Reset: If first option does not work, then reset the IIS.
3. Restart Server:If second option does not work, restart server.

Blog by BBSPL

Saturday, June 11, 2011

Arrear does not calculated correctly

Arrear does not calculate correctly

In one of the cases at our clients place the arrear was not calculated as per the desired result.


Reason: The paycode was runtime and had the formula "Case when Paiddays >15 then 1000 else 500".

In the above case when the arrear is processed the formula is read and it works accordingly; it does not give the differential arrear. However if instead of 1000 and 500 (the values) if we had replaced it with paycodes then it would have executed as desired.

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Thursday, June 9, 2011

Attendance Time in and Time out management (biometrics)

Attendance Time in and Time out management

Menu direction: Leave & Attendance then Capture Punch Time then Capture Punch Time

You will select the type of file:
The options are:

1. Access Database: The access datebase should be on the same system where the application is present that is on server and it should be present on any of the drive.
2. Excel sheet: There can be two columns for date viz. in date and out date; and there can also be a single column for date. There can be either one column where time in and time out is stored or there can be two columns, one for time in and other for time out.
3. Text file with Tab : This file is basically used to import the text file in a specific format. This is client specific format.
4. Dat file : Same as Point 3
5. Text file without tab : This is used when records are present inside the text file without tab just spaces are there so for this purpose we have to calculate the length of that field
Ex:
If you choose importing Text file without tab then enter the field starting position count and the length of that field. Let us suppose that first row is like this '1 4356 ert 20100923 1003 09:25' and in this string '1003' is employeecode '20100923' is date and '09:25' is Time then in Empcode Enter 20-4 where 20 is the starting position and 4 is the length, for date enter 11-8 where 11 is the starting position and 8 is the length and for time enter 25-5 where 25 is the starting position and 5 is the length.

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Monday, June 6, 2011

How to add bank account of employee in Webpay?

How to add bank account of employee in Webpay?

Step 1. Enter Bank And A/C No. Of Employee
Go to EMPLOYEE menu then Enter Bank And A/C No. Of Employee

Step 2. Mark employee payment mode
Go to EMPLOYEE menu then Mark Employee Payment Mode

If you want to change Employee payment mode in a particular month then Go To Step 1 and enter Bank and A/C no. Of Employee. For Ex. If you Want to change Employee payment mode to Bank from Cash (Bank Account no. is a must When payment mode is Bank).

Then Go To Step 2 change the Employee payment mode
A. Pay Type : Select pay type
B. Pay Mode : Select Pay mode
C. Enter effective month & year
and changed Employee payment mode is effective from the date entered by you in "Enter Effective Month & Year"

For Report :
1. Open Employee Payment Mode Details : To Check

Go To Reports then Employee Reports then Employee Payment Mode Details

2. Open Payment Reconciliation Statement

Go To Reports then Employee Reports then Payment Reconciliation Statement

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How to create bank and branch in Webpay

How to create bank and branch in Webpay

Step 1 : Create Bank Master
CONFIGURATION then Company Miss. Settings then Bank Master

Step 2 : Create Branch Master
CONFIGURATION then Company Miss. Settings then Branch Master

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Saturday, June 4, 2011

Employees not coming in bank report

Issue: Employees not coming in bank report / salary transfer details.
Issue: All employees do not appear in salary transfer details report.
Issue: All employees do not appear in bank report.

Solution: Open Payment Reconciliation Report from Reports shortcut on dashboard or go to Reports then Employee Reports and then Payment Reconciliation Report.

In this report you would get all the employees whose salary is processed including salary transfer to bank or paid in cash or paid by cheque or no payment mode assigned.

Blog by BBSPL

Leave Encashment in Webpay

How to process Leave Encashment in Webpay?
1. Create the formula for the leave encashment for eg. Basic/30.
2. Create paycode of leave encashment which should be mapped with leaveEncashment.
Paycode should be variable type, partial taxable (999999999) and not present dependent.
3. Create leave from leave master and make that leave as cashable (Cashable should be checked) and also assign the formula that you have created above.
4. Leave that you have created must be assigned to employees.
5. Now you can process leave encashment using individual form or import method or through FNF.

Blog by BBSPL

Friday, June 3, 2011

LWP shown on salary slip do not match attendance excel sheet

LWP shown on salary slip do not match LWP shown on attandance excel sheet

Reason: You import the attendance sheet with let's say 5 LWP's and then go to attendance adjustment and make LWP as 4 and process the salary. In this case LWP shown on salary slip would not match the LWP shown on attendance excel sheet.

How to resolve: Unlock salary and import the attendance excel sheet with 4 LWP's and then reprocess the salary. Now the LWP shown on salary slip would match the LWP shown on attendance excel sheet.

Blog by BBSPL

My salary structure report in ESS does not show all paycodes

My salary structure report in ESS does not show all the paycodes

Reason: Paycodes which are part of CTC are shown in the salary structure report.

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Loan paycode does not appear in loan module in Webpay

Loan paycode does not appear in loan module (I am unable to find loan paycode in the loan module that I just created)

Answer: Please check if you made the loan paycode as loan type or deduction type. It should be loan type and then only it appears in loan module.

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Company PF Number

Company PF Number / Company PF No.

Where to enter company PF number
Menu Direction
1. Configuration
2. Statutory Settings
3. PF / ESI/ PT Configuration

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Where to generate LWF report in Webpay?

Where to generate LWF report in Webpay?

Menu Direction
1. Import-Export Menu
2. Export LTA / Sodexho, LWF & FBT Request(s)
3. Export LWF

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Bank Report

Bank Report Generation / Salary Transfer to Bank
Menu Direction
1. Reports
2. Monthly Reports (Salary, Variance, Reimbursement, Arrear, JV, Email etc.)
3. Salary Transfer Details or Salary Transfer Details with Ref. No.

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Wednesday, June 1, 2011

Last month LWF

If you forgot to deduct LWF last month then you can deduct LWF for last month using import manuall arrear.

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Import ESI

If you forgot to deduct ESI last month and now you wish to deduct ESI for last month and current month together then you can import the collective ESI using the form cpayroll/frmImportESI.aspx.

You will not find the form under Import menu. You need to write cpayroll/frmimportesi.aspx after payroll and the form would appear. Thereafter you can import.

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Attendance Process Audit Module

Attendance process Audit Module:

When you wish to show audit details differently i.e. as per their audit settings then you must do the following:

1. Create user group id "Audit"
2. Create a user and map it with user group "Audit"
3. In Audit settings form save data for all types of shift

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