The username and password textbox does not appear.

The username and password textbox does not appear.

Reason: Please reinstall framework and register it.

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Capture Punch Time in Webpay

Capture Punch Time in Webpay

Format 1: (Excel Format)

Format 2: (Excel Format)

Format 3: Text File with Tab

Format 4: Text File without Tab

Working of Scheduler in Webpay

Working of Scheduler in Webpay

Ensure .net Framework ver 4.0 in installed on the server

There are two processes to configure scheduler (Updating Existing Scheduler and Adding a New Scheduler)

First, Updating an existing scheduler, follow the points mentioned below:

 

1. Replace all the file of 'PayrollAsyncServices' folder except  'PayrollAsyncServices.exe' and 'PayrollAsyncServices.vshost.exe' files.

These both are config files.

2. Replace all the file of 'PayrollBatches' folder except PayrollBatches.exe' and 'PayrollBatches.vshost.exe' files.

    These both are config files.

3. Go to 'PayrollAsyncServices' folder and double click on 'UnInstall_PayrollSalaryStructure' file to uninstall previous scheduler

4. Then in the same folder double click on 'Install_PayrollSalaryStructure'  to install new scheduler.

5. Then go to task manager and find 'payroll services' named service and enable it to run.

6. To do all these make sure you have administrator permission/rights.

7. To check whether the scheduler is working, go to C drive and find 'SalaryStructure' folder, in this folder you have  a new log file for each minute.

 

Second, Installing a new scheduler (first time), follow below mentioned points:

1. There is a 'Payroll Services' named folder in scheduler patch, place it on server.

2. There are two folder in 'Payroll Services' folder one is 'PayrollAsyncServices' and second is 'PayrollBatches'.

3. Go to 'PayrollAsyncServices'  folder and do the change in  'PayrollAsyncServices.exe' and 'PayrollAsyncServices.vshost.exe' config files.

 

4.  The changes are: Give path of PayrollBatches.exe (which is placed into 'PayrollBatches' folder ) file into above config files.

5. Now go to 'PayrollBatches' folder there are also two config files named 'PayrollBatches.exe' and 'PayrollBatches.vshost.exe'.

6. In the above files you give the path of your Payroll application, your payroll application link (from where you access you application) and your database authentications.

7. Then in the same folder double click on 'Install_PayrollSalaryStructure' to install new scheduler.

8. Then go to the task manager and find 'payroll services' named service and enable it to run.

9. To do all these make sure you have administrator permission/rights.

10. To check whether the scheduler is working, go to C drive and find 'SalaryStructure' folder, in this folder you have  a new log file for each minute.    

 

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Webpay Release Notes 9 August 2012

Webpay Release Notes 9 August 2012

Module	Modified Date	Description	Task type
Widgets	19 Jul 2012	Widgets Earlier, the dashboard had widgets which were all clubbed together. This meant that either all widgets could be published or no widget could be published. Now, you can map widgets to the user group and user. Therefore widgets would now appear as mapped to a user. Location: Tools à User Administration	New
Payment Mode	13 Jul 2012	Following correction has been done: In the reimbursement process the payment mode of employee should be picked as per assigned payment mode for reimbursement payment. If payment mode for reimbursement is not assigned to an employee then the mode assigned to net salary transfer is taken as default	Bug
Online Reimbursement Module	10 Jul 2012	All the reimbursement requests made by employee were shown in ESS irrespective of financial year. Now, only the current financial year reimbursement requests are shown.	Bug
Salary Transfer details	01 Jul 2012	Modification on Salary Transfer Details (Bank Reports) and Salary Transfer Details with Reference No. Logo and address is shown according to company (when you modify default cost center to company).	New
Recruitment	01 Jul 2012	Changes in Recruitment Module New functions added to recruitment module 1. Mark status: There are two tabs, first to Mark the Status of candidate and second to view the report of statuses marked. 2. Send communication to Support Team: HR can communicate to the support team viz. IT Support, Training and Induction Support, Administrator and Payroll Support Personnel. Confirmation by Support Team: Here the support personnel can send his approval or rejection to HR. For eg. HR sends a request to IT support to arrange a computer for a new hired employee. Then the IT support can revert back his/her acceptance of the request. This is available both in admin and ESS module.	New
Tax Challan	01 Jul 2012	Create - Update TDS Challan form: A mistake was being done by the user by not selecting finalized employees and therefore the TDS of finalized employees was not considered while preparing challans. Therefore a message has been published on Create - Update TDS Challan form i.e. to select "All Employees" in Employee Type so as to include the finalized employee.	New
Tax Challan	01 Jul 2012	A message is published i.e. how many employees TDS is greater than 0 and employees with 0 TDS liability for selected month.	New
Tax Challan	01 Jul 2012	Modification on TDS Challan Import method. Earlier, if the salary of employee was not processed Webpay allowed to upload the TDS of that employee. Now, Webpay does not allow to upload the TDS of employee whose salary is not processed.	New
Tax Challan	01 Jul 2012	Modification on TDS Challan input form Earlier, User could delete the preceding month challans of the quarter if subsequent month challans are already stored. Now, User can not delete the preceding month challans of the quarter if subsequent month challans are already stored	New
ETDS	01 Jul 2012	Modification on ETDS file Earlier, Previous employer salary was included in the total salary from current employer. Now, Previous employer salary is not included in the total salary from current employer.	New
PF Form 3A	01 Jul 2012	Bug on Form 3A A runtime error was reported while generating Form 3A. This has been corrected.	Bug
FNF (New Process)	01 Jul 2012	In FNF (New Process) there was an error “When we adjusted the unpaid Loan / Advance Installment, the installment with zero amount still showed as Unpaid. Due to the status being unpaid of zero amount installment, a message was published while doing FnF: “You need to either adjust the complete amount of the balance loan in the settlement month or use "Pay Out Payroll" option in Loan Module!”.
Report Builder	01 Jul 2012	Bug Rectification on Report Builder (Salary Register with Employee Detail and Salary Register with Pay mode detail) Error was: “Incorrect syntax near” It has been rectified.	New
Salary Transfer Report	01 Jul 2012	New Bank Report A new ICICI bank format as been added in Salary Transfer Report Module.	New
Report Builder	01 Jul 2012	Modification on Report Builder You can manage multiple companies in a single database in Webpay. This can be done by changing cost center to company. Then you can store separate name and address for each company. Issue: When you published report using report builder, only one main company name was published. Now, as per the multi company structure reports published using Report Builder have separate name for each company.	New
Import Employee Master Details	01 Jul 2012	Modification on Import Employee Master: Earlier if the PF and ESI was marked as “Yes” it was mandatory to enter the PF and ESI number. The modification done is that it is not mandatory to enter PF – ESI number even if the employee’s PF and ESI is enabled while importing employee master.	New
Attendance Module	01 Jul 2012	New Module Added: Employee can send his/her daily or monthly attendance with expense details as per entitled (limit) amount. Step 1: Admin creates expense type (Mandatory) Step 2: Admin puts limit to the expense type as per employee (Non Mandatory) Step 3: Employee sends attendance with expense using ESS Step 4: Approval by Reporting Manager Step 5: Correction by Admin (if required) Step 6: Admin exports attendance sheet and imports it back from attendance module Step 7: Expense statement is generated	New
Report Builder	01 Jul 2012	New Columns have been added for the report type: Salary Register With Employee Detail New Columns are Dept Code, SubDept Code, Desig Code, CostCenter Code, Location Code, Unit Code, Level Code, Category Code, Grade Code, State Code, Bank Code and Branch Code.	New
Online Reimbursement Module	01 Jul 2012	Company Admin user can approve reimbursement request using pay in pay code concept with out reimbursement configuration as per template.	New
Import Monthly Attendance	01 Jul 2012	Credit Leave Working There are two import attendance methods. One is where you enter each day’s attendance and the other is where you enter monthly attendance like Total Days and Paid Days in a month. Leave Credit based on working days worked on the sheet where each day’s attendance was imported and it did not work on monthly attendance. Now it works on both the import methods.	New
Automatic Leave Assignment	01 Jul 2012	Automatic Leave Assignment on Confirmation of Employee When the employee gets confirmed, the leaves applicable to confirmed employees get assigned to the employee automatically.	New
Online Leave Module	01 Jul 2012	Leave Request Hourly Basis Earlier, you could send leave request for either half day or full day. Now, you can send leave request for half day, full day and in minutes.	New
Reports	01 Jul 2012	Leave Balance Problem on Salary Slips where no. of Leaves are 1000 or more than 1000 (i.e. 4 digits were not handled). Now, this has been fixed.	Bug
Ad Login	01 Jul 2012	Modification on Active Directory (AD) login page: Message has been modified: Proper message is being published like Invalid User ID etc.	Bug
Upload Employee Documents	11 May 2012	Modification on Upload Employee Document Module: Search parameter has been added. Existing document list drop down is added. You can find this form in Web pay: Import-Export à Import Employee Details à Import Employee Documents
Salary Slip & Register	11 May 2012	New function added to email salary slips: You can zip the salary slips in one folder and email the link of zip file to random email id’s	New
ETDS Generation	11 May 2012	Modification on ETDS file Earlier, PT deducted by Previous employer was considered. Now, PT deducted by Previous employer in not considered. Earlier, decimal value of Chapter VIA, Other Income, Perquisite, VolPF was considered. Now, decimal value of Chapter VIA, Other Income, Perquisite, VolPF is not considered.	New

ESIC Format

ESIC Format

Please specify the proper reason in the excel sheet that is to be imported to ESIC portal.

Reasons are as follows (Specify the numeric value):
No reason (when days and wages are provided): 0
On leave: 1
Left service: 2
Retired: 3
Out of coverage: 4
Expired: 5
Non implemented area: 6
Compliance by immediate employer: 7
Suspension of work: 8
Strike / Lockout: 9
Retrenchment: 10
No work: 11
Doesnt belong to this employer: 12

The above reasons as mentioned in ESIC portal.

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Bank Account Number for Reimbursement Bug Resolved in Webpay

Bug Resolved:

Bank Account Number for Reimbursement:

You have provision to enter separate bank account number for reimbursement payment to employees.

But after reimbursement process the bank account number stored was the one associated with Net Salary account. This bug has been resolved.

The process is as follows now

1. You enter Bank Account Number for Net Salary and not for reimbursement.

2. You do not mark paymode for reimbursement.

In the above case it will store the net salary bank account number for reimbursement payment. But if, pay mode is marked as cash for reimbursement payments to employees then it would not store the net salary bank account number; and if a different bank account number is associated for reimbursement payments then the net salary bank account number would not be picked.

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Date format problem in Webpay

Date format problem in Webpay (June 27 2012): ACB

In Regional settings we need to ensure that the date setting (date format) is US.

Webpay

Invalid Date Problem in Webpay

Invalid Date Problem in Webpay

Reasons:
1. Date column in excel should in text format. (When importing employee master record in excel)
2. Date type data should be entered in dd-MMM-yyyy format. (Regional Settings)

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ECR File for PF / Provident Fund management

There are two fields in Employee master form under position Details tab as DOJ and DOJFORM5.

Since Your payroll cycle is 26 th of the month to 25 , therefore , if any employee joins 27 th of the

month , then you can show them in next month ECR file . To avoid this problem , you can enter the

the actual joining date in DOJ fields and enter the ECR file generation month in DOJFORM5 . Doing

this you can show those employees in ECR file whose DOJ is prior to ECR generation month.

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Section 80TTA removal in Webpay

Section 80 TTA has been removed from Webpay because of the following reason.

The employer is not liable to tax on interest income of the employee. If you adopt this option of 80TTA, you will give deduction out of the salary income, and this is not acceptable as per tax laws. The only exception to this is interest on borrowed capital for house property (Rs 150000/Rs 30000), which is specifically provided for in the law.

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Chapter VIA Limits in Webpay

 As entered in Webpay (Apr 24 2012)

S.No.	Section Description	Limit
1.	Section 80C	100000
2.	Section 80D: Premium Paid on Medical policy of self, spouse, children is exempt up to Rs.15,000 and an additional benefit of Rs.15,000 in case of dependent parents are not Senior Citizens and Rs 20,000 in case of dependent parents are Senior Citizens	35000
3.	Section 80DD: Expenditure incurred on medical treatment and maintenance of spouse, children, parents, brothers and sisters of the individual is deductible up to a fixed amount of Rs. 50,000. For person with severe disability over specified 80 % the limit is Rs. 100,000. Please submit the photocopy of certificate issued by the competent medical authority in a Government Hospital with the form 10i and detail of amount spent on treatment or training.	100000
4.	Section 80DDA: Handicap Dependent	100000
5.	Section 80DDB: Expenditure incurred on medical treatment (specified disease or ailment as prescribed by the board) of self, spouse, children, parents, brothers and sisters is deductible up to Rs. 40,000 and for senior citizen the limit is Rs. 60,000. Please submit the photocopy of certificate issued by the competent medical authority with form 10i	60000
6.	Section 80E: Payment of Interest On Loan Taken For Higher Education	No Limit
7.	Section 80G: Deduction In Respect Of Donations To Certain Funds, Charitable Institutions, Etc	No Limit
8.	Section 80TTA: Interest on Savings Bank Account is exempted up to Rs.10,000 per year	10000
9.	Section 80U: An individual suffering from not less than 40% of disability can claim fixed deduction of Rs. 50,000 - Rs. 100,000 for persons with severe disability of over 80%. A certificate from specified medical authority has to be given to claim the benefit with form 10i	100000

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